Why Use Flow Diagram Software?

If you only need to do flow charts for your business, you may not wish to purchase an expensive program designed for all diagram charts. Flow Diagram Drawing Software is a more economical solution. It does one thing and does it well, create flow charts. One of the best Flow Diagram Drawing Software programs on the market is made by Pacestar, an Arizona company which specializes in diagramming software solutions. Their product, WizFlow Flowcharter is an easy to use and feature rich flowchart and diagram drawing tool for Windows.

Pacestar Software has been in the business of providing standard setting diagramming tools for professional needs since 1990. Located in the scenic southwest desert near Phoenix, Pacestar’s management team has been at the cutting edge of Windows software development almost since the beginning. As the industry continues to grown and expanded, they have developed a unique ability to keep the product focused on customer requirements rather what is consider popular or the “in” thing at the time. This bottom line approach is reflected in their company name as well. Pacestar implies a focus on efficiency both in product development and in conducting business.

WizFlow sets the standard for Flow Diagram Drawing Software. WizFlow lets you define shape styles using over one hundred predefined shapes and arrowheads. You can save your own styles in diagram templates if you prefer your own methods. WizFlow comes with complete flowcharting templates to get you started. WizFlow can create flowcharts and similar diagrams with minimal effort on your part. WizFlow connects lines to figures and attaches labels to lines while you draw your diagram and remembers these relationships and adjusts automatically when you move objects around. Wizflow can also adjust the size of a shape when you add text to it.

The New Diagram Wizard feature of WizFlow makes it easy to select from a range of color schemes and diagram sizes without the need to create a custom diagram template. It also provides a simple mechanism to change a diagram’s font and text size throughout the entire diagram if needed. Use of the wizard is optional and not all diagram templates support color schemes and preset sizes. You will not find any other Flow Diagram Drawing Software with the amount of features that Pacestar WizFlow Flowcharter offers for the price. WizFlow is suitable for computers with Windows 98, Windows 2000, XP, Vista or later. WizFlow is shareware and you can download a demo from the company site to be sure the product will work on your system as well as to “get a feel” for the program and see if it will fit your needs.

Collaboration Software: Index of Collaboration Software Technologies

Collaboration Software

Collaboration Software, also known as group collaboration software or groupware, is software which allows cooperation on a business document between multiple parties on multiple computers. Collaboration software also allows the integration and merging of document changes and versions on a business document.

There are two types of collaboration software: IT centered and low IT involvement. IT-centered collaboration software, like many document and content management platforms, requires new IT infrastructure, training, maintenance and support. Low IT involved collaboration software communicates collaborative information to all parties involved using the existing IT infrastructure and with little or no training and maintenance, making open collaborative software more diverse and less expensive. This type of collaboration software also manages the ad hoc processes of business collaboration, assisting businesses even when the workload and deadlines create a hectic and disorganized schedule.

This article presents an index of collaboration software technologies to assist businesses in finding collaboration software that works for them. Any given internet search on “groupware” or “collaboration software” will yield millions of results. Knowing what technologies to look for will help whittle down the results to a groupware that works the way businesses work.

literally threads together multiple drafts of a document by placing a tag in the metadata of the document. Each time the document is edited or changed, the changes are tracked. When it comes time to merge versions of the document into the final draft, each version will be accounted for. In addition, those who work on the document will know what changes were made, when they were made, and where and by whom the drafts were saved.

Digital Signature is a signature appended to e-mails sent back and forth with draft attachments during the collaboration process that informs the user which draft it is and by whom it was saved. Finding the latest version of a document is very simple to track.

Version History ties everything together by presenting a visual flowchart outlining the “genealogy” of the document. Each draft is accounted for, and the who, what, when, where, and why of the document and its drafts are always answered.

Merge is usually the final and most difficult step of document collaboration. However, adopting the right collaboration software simplifies this process by allowing you to compare the changes in a document, even when those changes are saved in different locations or in your email account. Merging documents is often synonymous with sifting through document chaos, but collaboration software suites which can manage ad hoc business collaboration simplify the tracking and merging of document drafts.

Conclusion

Businesses move quickly, and collaboration software needs to be able to keep up. Business collaboration can be a messy ad hoc process, and collaboration software needs to be able to manage it. Merging business documents can be confusing and chaotic, and collaboration software needs to be able to simplify it. Digital Thread Technology, Digital Signature, and Version History are technologies that have combined to find a way to work the way businesses do.

The Right Accounting Software for You

Accounting software has been gaining momentum over the past years. Companies which use these software vouch for their efficiency to handle loads of accounting functions but do not add up to the costs unlike hiring a pool of trained and licensed accountants. Basically, an accounting software functions like a true accountant who handles accounts payable, accounts receivable, payroll and trial balance. Furthermore, the software can accommodate other functions which are usually handled by a staff. It too serves as an accounting information system. Accounting software is varied because their appropriateness depends on the revenue or specialties of a company.

1. Software Categories

– Low End
Software from this category perform only general business accounting functions. These are inexpensive application software. Best for starting businesses.

– Mid Market
The software classified under this category are capable of serving the needs of multiple national accountancy standards and allow accounting in multiple currencies. The come-ons in these products are actually the integrated or add-on management information systems and maybe oriented towards one or more markets.

– High End
Softwares covered by this category are among the most complex and expensive business accounting software. Usually, they are part of an extensive suite of software often known as Enterprise Resource Planning or ERP software.

– Vertical Market
Softwares assigned to this are those for specific business types because features needed for an industry is already built in.

2. Setup And Installation

It is very important to undergo a selection process because you have to find the right product, the one that matches your company needs. This may be complicated but you have to bear in mind that installing a new accounting system is very expensive and making the wrong selection may end you broke. Now you have committed the biggest mistake of your life but there is no more room for crying over spilled milk. Think it over in a different light; maybe the purpose of this mishap is to give you a chance to make an overhaul in you business process. You may need to redesign your process. But before you go excited over this whole renovation thing, there are some steps to follow.

3. Steps to Follow

– Form a technology advisory committee (TAC). This committee will head the entire operation – from selection of the product to implementation. Members of this committee must come from the major divisions of the company so that all facets of the business may be considered. However, members of the group must be limited to seven members. TAC should have a senior manager in the group to provide authority, manager of the accounting department and a representative from the information technology department. As much as possible involved your managers.

– Prepare needs analysis. First, ask each division head to prepare an analysis of their department which includes all the things they do and classify it accordingly from the most critical to the mundane tasks. To support this listing, ask them to draw flowcharts to diagram how they perform each task. This will allow full view of how things flow within the organization. This will help you identify if all these duties can be performed by the accounting software of your choice. Much better if samples of every form will be gathered and the reports done by your former software. Include also systems outside your software that do supplemental duties. All these paperworks and analysis will help in the development of a requirements definition – a detailed document that defines what your business needs from an accounting application. As soon as you get these things done, you now have a complete reference guide for your purchasing decision.

– Ask the advice of an independent consultant. This person will guide you all the way through the process. But just make sure that he is not somewhat connected to any of the vendors your company considers or else his lines will all be sounding a sales pitch. After getting an outsider to view things objectively, you can now ask say someone who maybe close with the vendor and who have used the software several times.

– Talk with your current vendor. Now, this is the time to consult the vendor of your former software except if you are buying a new one. Present the detailed analysis you just made and ask him if an upgrade would be necessary to meet the needs of your company.

4. Prepare A Budget

– When preparing a budget consider other expenses required for the installation of the software such as the hardware requirements.
– Be aware of how much the company can afford to spend and plan the timing.
– Prepare a spreadsheet matrix listing key features of the product that impress you. Start eliminating obvious poor choices.

5. Final Assessment

– Prepare a formal request for proposal (RFP) or a less formal request for quote (RFQ) from the vendor.
– Ask for a product demonstration. Do not allow a canned demonstration. You should see the software live in action.
– Ask for a list of references you can call like former and current customers. Be aware of those who cannot answer your questions about the product directly.
– Undergo a prototype testing to know if your systems and data are compatible to the software and identify problem areas.
– Visit the vendor or its agent.
– Review your contract before making a final decision. Ask a counsel to do it. Support the contract or include all agreements discussed, the RFP or RFQ and documented communications.