Project Framework For Software Development Services – For Stress Free Outsourcing

Outsourcing Software Development services has become the rage now. Every business regardless of size and specifications are looking forward to this new efficient and cost effective source to cut down their on site cost and increase ROI.

Among the clusters of many BPOs and Software outsourcing providers, you have to be really careful before investing information, efforts and time into a particular one. To avoid doling out your hard earned moolah and precious time, you should work on the framework and draw project plan. As offshore website development create flowchart to streamline the operations and work effectively, similarly this framework will work as roadmap for you.

Thanks to this project planning framework, you identify the goals and objectives of your business and you come to know that why you need outsourcing? Is it overhead expenses or slow procurement or lack of results? It can give you a fair idea of what do you want from your Software Outsourcing partner. This will also help in communicating your idea to BPO vendor.

Managing Risks

You take hundred odd risks in business but you never take chances. Many of outsourcing software projects fail because of the lack of proper risk management and ignoring the timelines.

Also, this part of the project can help you to consider each aspect of the program from market point of view. You can have an expert’s opinion as a third party for an impartial decision. This time can help you to minimize the risk of potential problems in software or interface. When learning how to outsource programming there are many other aspects that are a part of this, for e.g. did I take the testing process into consideration?

Points to be included:

* Estimated time to complete the project
* Needed resources in terms of training, finances and knowledge
* Testing and evaluation resources to test the program

Project Management

Communication and Organization skills make a successful manager. You should ensure the design capabilities and quality control process across all channels of outsourced software development vendor. From the design of the software through to all channels of communication and quality control. You should know who is involved where and in which process.

Crystal clear to your vendors that you need a daily update on the happenings of your project -be it development, problems or hitches.

What should be on your list:

* Weekly conference call with your vendor
* Updated report
* Clear communication

Flowcharts – What They Are and How to Use Them

Many of us use flowcharts in our daily work – indeed the creation and deployment of a flowchart is one of the most common tasks in business today. But what do we mean by a flowchart, and what is it supposed to do?

Well, flowcharts can be used to analyze, design, document or manage a process in a wide variety of fields. Examples could include a Recruitment or Accounting process, the logical procedure within a piece of software, or a process in an organization such as Health & Safety, Equal Opportunities, Conciliation & Arbitration or Social Services. There are several derivatives of the basic flowchart including the Workflow Diagram,

A flowchart could be defined as a pictorial representation of a process in which the steps are symbolized by shapes – in other words a diagram that explains the steps in a procedure. Each shape should link to its neighbour by a connector line, and often these have arrow heads to describe the direction of flow.

Each flowchart should ideally begin with a Terminator shape, from which the next step should be linked. Each shape should be indicative of a specific stage in the process and there are conventions for each of these, the most common being the rectangular “Process” shape. Many others exist, however, including shapes representing Data, Documents and Decisions. Decision shapes are diamonds, each of the four corners (or nodes) being either a link from the preceding shape or action to be taken in the next stage depending on the decision.

Flowcharts can be quickly created in many computer software programs; even recent versions of Microsoft Word and PowerPoint contain Smart Shapes that allow users to rapidly insert a flowchart into a document of presentation. Specialist Flowchart Diagramming software also exists but for sheer versatility and the ability to connect data to shapes I would put my money on Microsoft Visio. It has a huge range of ready-made stencils containing all the shapes you could possibly need (and the ability to create your own if you wish), and very slick automatic connection features. Visio also allow a flowchart that dexcribes one process to become part of a larger process and to integrate with it via a hyperlink from a button on the drawing page.

Microsoft Office Themes can be applied to the drawing to give a uniform and more professional look, and different colour schemes can be applied to each page of the drawing to distinguish the various sub-processes for clarity. For examples, see our video tutorial at Visio-Tutorial.

Procurement – How to Flowchart a Procurement Process

A procurement process is a combination of tasks and decisions that are needed in order to carry out a procurement activity. An example of a process is “paying a supplier”. A flowchart is a diagrammatic representation of the tasks and decisions that are needed to carry out the process. Once you have drawn the flowchart you can start to look for ways to improve it.

There are software tools available for drawing flowcharts but if you do not want to go to any expense you can use a pencil and paper. Often flowcharts are drawn on large pieces of brown paper which are then put on the walls of a room so that you can “walk” others through the process and get their views on how it all works.

Whichever way you decide to draw your process (manually or with software) there are a number of steps you need to go through.

1. Decide what symbols you are going to use. Typically, you use a box with rounded corners to denote the start and end of a process; a rectangle for tasks; and a diamond shape for a decision that needs to be made. You write inside the symbol a brief description of what it represents.

2. Start by drawing a box with rounded corners and write inside “start”.

3. Now ask yourself what is the first task. Draw a rectangle and write a brief description of the task inside it.

4. If the next step in the process is another task, draw another rectangle and write inside what that task is. Now draw an arrow from the previous task to this task.

5. Repeat steps 3 and 4 until all of the tasks are completed.

6. If a decision needs to be made after a task is ended but before the next task starts, draw a diamond shape and write inside it the decision that needs to be made or the question that needs to be answered. Typically, there are two possible results of this decision or question. You represent this by drawing one arrow from the side of the triangle to the next task that occurs if that decision or answer is the result. Otherwise, draw an arrow from the bottom of the triangle to the next task. Usually, you write the answers or the decisions along the side of each arrow.

7. Once you have drawn all of the tasks and decisions or questions, draw another box with rounded corners and write inside “end”.

8. To check that you have everything in the process, ask someone else who is familiar with the process to check it and amend as necessary.

9. You can now review the process, looking for tasks that might be duplicated and so eliminated or parts of the process that could be improved.